Work with Checks

Create, update, match, unmatch, void, and delete checks while understanding what the current check workflow does and does not post to the ledger.

Purpose

Use this workflow when you need to track a check, keep its status current, and connect it to related bank activity during reconciliation work.

Prerequisites

  • You can open the Checks page.
  • A bank account exists for the check.
  • You know the payee, date, and amount you want to record.

Steps

  1. Open Checks.
  2. Select New.
  3. Complete the check fields:
  • Bank Account
  • Check #, if used
  • Date
  • Payee
  • Amount
  • Memo
  • Status
  1. Save the check as Draft if it is not ready to issue yet, or as Issued when it should be treated as an active check record.
  2. Use the row actions later as needed:
  • View to review the record
  • Edit to update a draft or issued check
  • Match to connect the check to a bank line
  • Unmatch to remove that connection when allowed
  • Void to mark the check voided
  • Delete to remove a draft check
  1. Review the Status, Bank, and Memo columns in the list after each action.

Expected Result

The check is stored and can move through draft, issued, matched, cleared, voided, or deleted states based on the current workflow. Current general ledger impact as of 2026-05-02:

  • Creating or editing a check record does not post a separate journal entry in the current Checks workflow.
  • Matching a check links it to a bank transaction and changes operational status, but that match action is not documented here as creating its own new journal entry.
  • Void and delete actions update the check record and matching state, not a separate check-specific posting flow.

Common Mistakes

  • Assuming the Checks page is the same as recording a bill payment.
  • Treating Draft and Issued as interchangeable when other team members rely on status.
  • Trying to delete a non-draft check. The current workflow only allows draft checks to be deleted.
  • Assuming voiding a check is the same as clearing it through reconciliation.

Info

  • App sections: checks
  • Last validated: 2026-05-02
  • Screenshot status: not-started