Print Invoices

<!– Last validated: 2026-07-15 (SPRK 0.4.10, Demo Company) –> <!– Screenshot status: Current; Payment Information choices captured 2026-07-15 –>

Print customer-facing invoice copies and review invoice template settings before sending output to a customer.

Invoice Template modal showing Payment Information choices

When To Use This

  • You need to print or save customer-facing invoice output.
  • You need to review the company-wide invoice print layout.
  • You need to confirm whether SKU, sales tax, quantities, prices, dates, or totals should appear.

Before You Start

  • Confirm the active company.
  • Confirm the invoice number, customer, date, total, and balance.
  • Review the invoice before printing if the customer-facing copy will be sent outside your firm.

Steps

  1. Open Invoices.
  2. Use the row action Print when you want to print directly from the invoice list without opening edit mode first.
  • You can also open an invoice for editing and use the drawer header Actions > Print.
  1. Use More > Invoice Template when you need to change the company-wide print layout.
  2. Review the visible print settings before saving:
  • Header Information
  • Show Sales Tax
  • Show SKU
  • Show Qty/Price
  • Show Date on Lines
  • Show Totals
  • Payment Information
  1. Leave settings on when you want the full customer-facing layout.
  2. Use the switches and choices for specific presentation needs:
  • Header Information controls the company header block. Invoice metadata and Bill To details remain part of the invoice layout.
  • Show Sales Tax controls the sales-tax total line.
  • Show SKU controls the SKU column.
  • Show Qty/Price controls quantity and unit-price columns together.
  • Show Date on Lines can use None, Due Date, or Invoice Date as one shared date column for invoice lines.
  • Show Totals can place totals Under Table or at the Bottom of Page.
  • Payment Information controls printed payment detail:
  • Show Payments Always includes the payments section.
  • Show Payments When Available includes it only when active payments exist.
  • Show Total Open Amount Always shows the total open amount without a payment-history table.
  • Don't Show Payment Information omits payment details.
  1. Review the printed preview before sending it to a customer.

Invoice Template Show Totals menu with Under Table and Bottom of Page options

What This Changes

Printing and template review change the standard customer invoice output. They do not record a payment, change invoice balance, or edit ledger posting by themselves. The current settings modal does not expose a document-template selector; the visible controls adjust the standard customer invoice layout.

If Something Looks Wrong

What You See What To Check What To Do Next
A printed invoice is missing SKU or line details Show SKU, Show Qty/Price, and Show Date on Lines Update the template setting before printing again
Totals appear in the wrong place Show Totals Choose Under Table or Bottom of Page
The company header does not look right Header Information and company contact details Review company and invoice template settings before sending the invoice
The printout does not show payment history Payment Information and whether the invoice has active payments Choose an appropriate payment mode, or use payment history inside SPRK for internal review